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[Document Controls Specialist] Document Control - Heavy Civil

Posted by: Diamond Peak Recruiting <> on August 26, 2018 at 00:04:01. Click here to reply to this post via Email.Click here for help with email link

Contract / Temp to Direct / Direct Hire: Direct Hire
City: Dallas
State: Texas
Country: United States

Diamond Peak Recruiting is seeking a Document Controls Specialist, for a direct-hire position in Dallas, TX.

• Implement and maintain document control processes and procedures
• Maintain the Document Management System
• Manage all flows of documents either in electronic form or on paper
• Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving).
• Maintain and manage electronic and hard copy documents as required
• Process incoming documentation (registration in the EDMS, internal distribution, archiving). Process outgoing documentation (transmit to Client and Suppliers/3rd parties)
• Ensure control and coordination of projects documentation and data. Makes sure that controlled copies of latest approved documents and drawings are distributed internally and externally (Clients and Suppliers)
• Ensure all drawings/documentation are correctly identified, distributed and filed/stored
• General document control activities such as photocopying, scanning, analysis of supplier’s documents compliance with Project standards regarding numbering and all others aspect related to document quality
• Communicate and liaise with Project Teams, Suppliers/3rd parties to agree standards, systems, efficient flow of documentation, handover and close-out of Project activity to ensure consistency in document control as required
• Monitor technical documents review and approval
in accordance with agreed schedule. Monitoring of documentation progress in
cooperation with the project planner
• Ensuring the use of standardized forms and templates. Set-up Projects folders and facilitate Project communication process


1. Practical / hands-on experience in document management roles in EPC or other large projects of at least 5 years.
2. Basic understanding of Engineering, Procurement, Construction, Commissioning documents.
3. Self-directed and highly-motivated.
4. Able to work in a fast-paced and deadline-driven environment.
5. Detail-oriented, dependable and trustworthy.
6. Excellent MS Suite software knowledge.
7. Good working knowledge of Adobe Acrobat.
8. Familiar with e-Document management systems.

For immediate consideration, please submit resume.


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