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Contract Administrator

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Earn up to $750.00 in a signing bonus.

Position Summary:

The Contract Administrator is responsible for preparing, reviewing, and administering job records, generating budgets, preparing progress payment requisitions and all associated functions necessary to establish accurate accounting for construction jobs.


• Prepare normal monthly or bi-weekly progress requisitions for accounts receivable billing and subcontractor payment quantity splits and entering all requisitions onto the accounting system
• Compare work quantities to date and retainage with the owners for accuracy
• Input change orders and back charges onto the payment requisition
• Review and log all payments for vendors and subcontractors
• Creation and maintenance of budgets
• Set up/reconcile customers and jobs in the system
• File job owner requisition sheets from the various authorities
• Maintain subcontractor files and payment requisitions
• Prepare a monthly backlog report for the bonding company
• Prepare partial, final lien releases, and all required notices related to jobs and subcontractors
• Knowledge and experience of EEO requirements for the State of Massachusetts and Connecticut
• Prepare daily cash journals for job related receivables and payables
• Knowledge of contract closeout processes with Mass DOT and CTDOT
• Secure all necessary approvals and ensure that standard company procedures are followed


• Bachelor’s degree in accounting or equivalent
• Three plus years of related finance or construction experience
• Strong computer skills including MS Office/ Excel
• HCSS/Viewpoint software experience is preferable

Necessary Attributes:

• Must possess the ability to adapt to different personalities and management styles
• Team player with strong interpersonal skills
• Ability to manage a team in an efficient and effective manner
• Self-starter with excellent verbal and written communication skills
• Reliance on experience and judgment to plan and accomplish goals
• Dedicated and hard working
• Possess strong leadership qualities
• Above average organizational skills
• Strong commitment to success of all
• Possess a strong work ethic
• Demonstrate the upmost professionalism in how you represent yourself
• Show quality in everything you do

Please see HR for information on physical demands and work environment of this job.

The Middlesex Corporation is an “Equal Opportunity Employer—Minorities, Females, Veterans and Disabled Persons”

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