Title:             Site Administrator
Position Type:      Contract
Location:         Pennsylvania
Reports to:        Project Manager
Status:        Non-Exempt

Key Project Requirements:
•    5+ years of experience in an administrative or site/project support role; construction or industrial project experience preferred.
•    Strong organizational skills with the ability to manage multiple tasks and deadlines in a fast-paced environment.
•    Excellent communication skills, with the ability to interact effectively with team members and stakeholders at all levels.

Job Summary:  
We are seeking a highly organized and detail-oriented Site Administrator to support a project team in Pennsylvania. This contract role provides administrative and coordination support to the Project Manager and on-site team in a fast-paced project environment. The ideal candidate will have strong organizational and communication skills, the ability to manage multiple priorities, and a professional approach to handling confidential information.

Essential Duties and Responsibilities:
•    Provide high-level administrative support to the Project Manager and project team.
•    Prepare reports, correspondence, and memorandums as requested.
•    Manage and maintain schedules, meetings, and appointments.
•    Assist with document control, filing, scanning, and maintaining project records.
•    Monitor, respond to, and distribute incoming communications.
•    Coordinate meetings and take meeting notes when required.
•    Assist with onboarding, badging, and site access coordination as needed.
•    Prepare expense reports and support basic administrative tracking when requested.
•    Handle confidential information with a high level of discretion at all times.
•    Conduct basic research and assemble data for reports and project documentation.
•    Interface with field staff, project management, and other stakeholders as needed.

Job Requirements:
•    Proficient in Microsoft Office (Word, Excel, Outlook) and general office systems.
•    Ability to learn and use new software or project systems as required.
•    Strong organizational and time management skills with the ability to prioritize multiple tasks.
•    Excellent written and verbal communication skills.
•    Ability to work effectively under pressure, meet deadlines, and adapt to changing priorities.
•    Ability to work independently with minimal supervision.
•    Occasional overtime may be required based on project needs.

Education / Experience:
•    High School Diploma or equivalent required.
•    Associate degree or equivalent from a two-year college or technical school preferred, or a combination of education and experience.
•    3–5+ years of experience in an administrative or site/project support role preferred.
•    Construction, industrial, or project-based environment experience is a plus.