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Document Control SME

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TradeWind Services a Certified Service Disabled Veteran Owned Small Business, located in Richland, WA is seeking to procure a Document Control Subject Matter Expert (SME) to support client activities on the Hanford Site.
This position is full time (4/10s schedule), with work location in Richland WA.

Client requires various clerical and professional resources to support the Document Control function within the CRM Program. The Subcontractor shall provide the following support to include, but is not limited to:
• Act as Document Control SME, including expertise in Smart Plant Foundation. The SME will interface with customers, ensure work is completed in a timely manner, ensure rush items are managed. Work with and/or train other document controllers
• Will work independently with minimal supervision to make judgements and decisions on behalf of Document Control and to ensure compliance with governing policies and procedures
• Provide guidance to Document Control team and field organizations concerning document control processes, procedures, issues, etc.
• Processing engineering and administrative documents for Document Release into the appropriate document control system
• Vendor Information Processing—Process, maintain, and provide information copies of submitted and approved vendor information consisting of, but not limited to, performance specifications, component data, parts numbers, fabrication and installation drawings
• Provide Document Release Services—Provide document release and configuration status accounting for technical information, including completeness reviews; posting to the status control system; distribution, research database as requested, change status verification, accountability reporting, and change incorporation support:
o Review the documents for errors
o Approve the documents
• Control Print Files – Provide configuration control of hardcopy drawing, documents and change request print files designated by authorized facility personnel at customer requested locations on site
o Maintain current status of CPF/IPF drawings and related changes in the Controlled Print File Station through use of DMCS, SPF, ^RIM CPF mailbox, associated project team members and contractors
o Maintain current status of CPF and IPF drawings and related changes in DMCS and SPF
o Process CPF/IPF documentation according to this procedures and desk instructions
o Per request, provide the status of drawings/documents and affecting changes
o Ability to drive designated company vehicle to deliver Control Print Files to designated facilities on the Hanford Site
• Essential and Support Drawings—Ensure the Essential and Support Drawing files are maintained and current through inspection of the files and by placing new or revised Essential and Support drawings into the files
• Providing files management (QA support), as necessary
• Ensuring Essential and Support Drawings are maintained and current through inspection of the files and by placing new or revised Essential and Support drawings into the files
• Participating in audits/assessments, when requested
• Provide document and record files management support to requesting organizations (e.g., QA, Engineering)
• Provide distribution of controlled documents to identified personnel. Provide support in the receipt, review and processing of controlled distribution of identified documents
This work will include, but is not limited to:
• Participation in all safety program activities and meetings
• Receive notification that a document/changes need to be distributed
• Perform reproduction of the document as required by the identified distribution
• Send the document to identified distribution
• Remove any copy holders that do not require the documents after notification
• Maintain the logbooks that are returned for the assigned retention period
• Work with other groups to move hard copy to electronic distribution
• Providing project files records management support, including receipt, distribution to satellite locations, maintenance, retrieval of associated records, and providing copies of requested information for project personnel
• Providing Office of Civilian Radioactive Waste Management records management support
• Participate in the process relative to Document Control and Records Management corrective actions (e.g., audit/assessment responses, Required Reading, etc.)
• Ensure changes to software inventory are accurately captured as record through Hanford Information Systems Inventory (HISI)

• Associate’s Degree or equivalent combination of education and relevant work experience (2 years relevant work experience equal to 1-year formal education)
• At least 8 years of demonstrated work experience in records/configuration management
• At least 4 years demonstrated experience using commercial off the shelf software, SmartPlant® Foundation, by Integraph
• Excellent keyboarding skills
• Document Control and configuration management experience
• Demonstrated experience in all aspects of customer service and administrative functions
• Work independently with minimal supervision
• Organized and attentive to detail
• Make judgments and decisions
• Work effectively and efficiently in a teaming environment
• Must have strong people skills and demonstrated ability to work with customers
• Must be able to multi-task
• Possess strong oral and written communication skills
• Professional appearance and behavior, a positive attitude, and the ability to learn quickly are a must
• Must be able to operate a standard vehicle
• Must hold and maintain a valid Washington State driver’s license

• Previous work experience at Hanford
• Previous Hanford work experience in document control or information clearance with configuration management fundamentals
• Familiarity with SmartPlant Foundation (SPF), Document Control Management System (DMCS), and the Integrated Document Management System (DMCS)
• Familiarity with Records Management, Configuration Control, and Document Control requirements

Duration is from date of award through 9/30/2020.

Travel and living expenses are not authorized for this position.

All candidates are subject to a criminal background check, reference checks, and drug screening as required by the client.
Benefits available and excellent wage – DOQ
Candidates meeting the required qualifications should submit their resume to: resume@tradewindllc.com for immediate consideration. References are optional but appreciated.
Position closes 2/13/2020 at close of business

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