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Correspondence Control (HMIS)

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Edgewater is seeking qualified candidates for Correspondence Control opportunities to support Hanford Mission Integration Solutions (HMIS) in Richland, WA in support of the Hanford Mission Essential Services Contract (HMESC).

Job Title: Correspondence Control

Basic Qualifications
• High School Diploma or equivalent, plus at a minimum of three (3) years administrative and / or support work
• Working knowledge of Microsoft Office to include: Word, Excel, Outlook and PowerPoint.
• Must possess excellent interpersonal, written and verbal communication skills.
• Must possess strong attention to detail in a technical and highly complex and fast-paced work environment and demonstrate the ability to quickly adapt to changing work demands and conflicting priorities.
• Must possess strong organizational skills
• Operate standard office equipment.
• Maintain records

Desired Qualifications
• Prior experience providing support to a Manager
• Experience with Adobe Acrobat Pro, IDMS, Crystal Reports, Access and/or Visio.
• Prior Hanford site experience.

General Job Description:
• Provide correspondence management for DOE-RL, which consists of opening, scanning, and electronically distributing mail (using DOE-provided distribution matrices).
• Assign and track commitments using the designated electronic system for incoming and outgoing correspondence.
• Correspondence is managed in both hard copy/paper and electronic formats. Continue to transition to electronic images as the record copy; however, there will be an on- going requirement to manage some correspondence in paper format.
• Open and date-stamp incoming mail addressed to federal employees. Items that are not time-sensitive or strictly business-related, such as training announcements re- leased to a wide distribution, publications, supply catalogs, extra copies of distributions, shall be placed directly into the organization mailbox without further processing.
• Provide backup support for the receptionists supporting DOE facilities at 2420 and 2430 Stevens Center Place, Richland, WA.

For incoming correspondence that is to be processed, duties include:
• Determine the federal individual responsible for the correspondence (i.e., actionee) in accordance with DOE-provided direction.
• Appropriately mark and distribute the correspondence in accordance with approved procedures and utilizing designated electronic systems.
• Process incoming correspondence and ensure that distribution is made to recipients/actionees within 10 working hours of receipt. The time of receipt shall be the time correspondence is received from the mail personnel.
• Maintain the current records schedule for correspondence in accordance with DOE provided direction.
• Update and maintain the DOE Correspondence Subject Matrix for distribution of incoming correspondence.
• Provide DOE with a written process, including procedures, for ensuring correct records schedule information is assigned to correspondence. Upon receipt and scanning of correspondence into an automated records system, the correspondence shall be readily identified and retrievable by records schedule.
• Manage hard copy paper records of incoming or outgoing correspondence that cannot be electronically managed or archived.
• Coordinate with the receptionist at 2420 Stevens Center Place, Richland, Washington, to deliver and hold incoming mail for building tenants.

For outgoing correspondence, duties include:
• Scan and index the correspondence prior to mailing.
• Perform internal distributions (to DOE) electronically, unless specific limitations are in place.
• Mail outgoing correspondence to recipients in the specified manner, including the DOE “pouch” for mail directed to DOE-HQ recipients.
• Process and distribute outgoing correspondence within 10 hours of receipt. Distribution shall be considered complete when placed in the outgoing mailbox (for pickup by the on- site mail Subcontractor staff), or when transmitted electronically to onsite staff recipients.
• With minor exceptions, file and maintain incoming and outgoing correspondence. As appropriate, retire the records to long-term storage and provide a document-level inventory of the documents retired for easy retrievability.
• Provide a monthly Correspondence Processing Report that includes the timeliness and volume of correspondence processed.
• Coordinate with the receptionist at 2420 Stevens Center Place, Richland, WA, to collect outgoing mail for tenants of that facility.
• Until such time as the Subcontractor proposes and DOE approves system changes, use the current records management application (IDMS), software scanning hardware/software/technical, and the same indexing standards, to ensure data consistency and integrity.

If you are interested in being considered for this position and your resume clearly outlines your relevant experience for this position, please follow the application steps via our website.

If your qualifications match our position requirements you will be contacted and provided additional details. Edgewater will not submit your resume without first having detailed discussions with you and obtaining your permission to do so.

We look forward to hearing from you!


Edgewater offers the opportunity to structure benefit packages to best suit your needs. We offer multiple individual and family benefit options including paid time off, medical, dental, life, vision, and disability insurance, and a pre-tax 401(k) retirement account with Company matching contributions and 100% vesting for eligible participants beginning on DAY 1.


Edgewater is an Equal Opportunity Employer and all qualified applicants will be considered for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, protected Veterans, or individuals with disabilities.

View all Edgewater opportunities at www.edgewatertech.net/careers

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