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[Project Controls] Project Controls Analyst

Posted by: E2 Consulting Engineers, Inc on July 01, 2018 at 00:04:02.

Contract / Temp to Direct / Direct Hire: Contract
City: Cupertino
State: California
Country: United States

Dedicated to “Excellence in Engineering,” E2 Consulting Engineers, Inc. (E2) was founded in 1988 to deliver environmentally focused services related to water and wastewater. Since then, the firm has grown and broadly diversified to provide engineering, environmental consulting, oil and gas pipeline, infrastructure operations, and remediation-related services. Since the firm’s founding, the management team has balanced growth with fiscal prudence, resulting in a solid, financially stable business, sustained growth, and loyal clients and employees.

E2 Consulting Engineers, Inc. offers an excellent benefits package including health, dental, vision, and life insurance, 401(k) with employer match, paid time off. Qualified candidates only please submit your resume. We are an Equal Opportunity Employer.


Position Summary

A journey level Analyst position that provides support to Associate to Journey Project Manager level distribution and/or transmission projects (per Project Types table) with minimal guidance of the Project Manager/PCA Supervisor. If assigned, may perform functions in the Project Support
Function; the Central Data Management Function; and/or the Central Financial Analysis Functions.

Job Responsibilities

Project Support Functions

Schedule Development and Analysis:
• In coordination with Project Manager develop project schedule and cash flow/forecast plans with functional department input.
• Attend Project and Job kickoff and walk down meetings.
• Create, maintain and update schedules.
• Document, monitor and communicate project milestones and risks with appropriate stakeholders.
• Participate in project status meetings, collect progress data and revise project plan as needed.
• Monitor financial progress and maintain Project Manager’s order group. Develop, maintain and control project schedule plans using appropriate software (for ex: SAP Project System, SAP Work Management System, and MS Project).

Cost Plan Development and Analysis:
• Use the cost and schedule plan to determine if project objectives are achievable.
• Create, maintain, and update monthly forecast budgets.
• Prepare various cost reports and maintain forecast accuracy. Prepare project performance analysis, cost, and schedule status reports. Identify cost and schedule variances from objectives and recommend corrective action.
• Assess and report on project performance using established industry standards.
• Ensure that responses to project budget, and GRC or FERC cost requests reflect accurate and current project cost information and stakeholders are in concurrence.
• Provide regular communication on project cost, schedule and risk status to project team members, stakeholders and public.
• Interface with design and planning resources and software systems.
• Review and assist in the preparation of Advance Authorizations, Job Estimates and Re-Authorizations and assist PM in routing for approval.
• Prepare journal entries and coordinate or process goods receipts in current software system.
• Ensure that responses to budget and cost requests reflect correct project cost information and stakeholders are in concurrence.
• Input data into various programs and prepare various cost and forecasting reports.

Project Documentation & Reporting:
• Verify that project cost and schedule milestones were/were not attained and provide input to identify future process or business improvements and work with responsible parties to implement.
• Manage orders from inception through completion and all required documentation is entered in current software system (Ex: EDMS).
• Resolve all open items, ensure compliance requirements are met and settlement rules are entered, and close out order.
• Maintain scope change, contingency release, change order, and journal entry logs.
• Maintain written and electronic project documentation and records for required aspects of the project: Maintain project files in accordance with established guidelines and requirements (Ex: utilizing the electronic document management system or EDMS).
• Document change order requests, project status, key issues, risks and resolution, priority changes and approvals.
• Provide Project Manager with monthly report of project costs and/or schedule information including variance analysis according to an agreed upon level of detail and prioritization.
• Provide Project Team members with current status report containing schedule and cost information. Comply with Utility Operations Policies, Standards and Guidelines.
• Assist PM with Post Job Critique.

Central Data Management Functions

Data Management
• Maintain Construction Management Databases for tracking Operational Metrics.

Quality and Analysis
• Prepare various monthly and weekly project management reports and report performance reports to management group including scorecards.
• Ensure quality of reports for the department, to report out to stakeholders.
• Validate weekly and monthly data sets.
• May provide support to project manager(s) as necessary

System Support
• Provide technical support for the job status system (e.g. CMP), for the Department.

Special Projects
• Fulfill ad-hoc requests for cost-related data and analysis
• Participate on (or lead) various process improvement initiatives, within Project Services.

Central Financial Analysis Functions

Project Budget & Cycle Forecast Monitoring/Reporting:
• Prepare various monthly and weekly project performance reports - budget and cycle forecast reports; and finance status reports, utilizing the financial tracking software (e.g. SAP/BW system and PMD).
• Coordinate and work with all stakeholders, on creating new reports, that best measure and support good business decisions, to meet the Year End Annual Budget target.
• Coordinate and summarize project cycle forecast variance explanations, for the department, to report out to stakeholders.
• Ensure that all responses to budget, quarterly cycle requests reflect accurate and current project cost information and stakeholders are in concurrence.
• Post and update all the project performance; budget and cycle forecast; and status reports on the Project Management website.

Financial and Performance Management:
• Monitor, analyze and report out on the Department’s Forecasting Performance, with weekly performance reports, utilizing the financial tracking tools (e.g. SAP/BW).
• Analyze financial results on a monthly basis, providing explanations of significant cost drivers to PM Leadership – reports such as the Green-Red Scorecard and Lessons Learned Reports

• Experience with appropriate software tools, currently SAP Work Management and Project Systems, Unifier, AO, BW and Primavera P6
• Project Management, Project Controls, and/or Construction Management experience
• Experience in managing contracts, forecasting, accrual management, and budget management
• Understanding of planning orders, PM and PS orders
• Risk Management and Earned Value Analysis experience
• Strong proficiency in Microsoft Excel, mathematical and forecasting skills
• Demonstrated ability to examine a problem from different perspectives without losing sight of the big picture
• Successful track record of working collaboratively with teams and excellent cross-functional communication skills
• Experience in analytics and financial reconciliation
• Certified Associate in Project Management (CAPM) or Project Management Professional (PMP) Certification

PREFERRED METHOD OF APPLICATION IS THROUGH OUR ONLINE JOB SYSTEM. If you need accommodation or alternate method of resume submittal, please contact Cindy Wilson at (803) 642-5990.

E2 Consulting Engineers is an Equal Opportunity Employer, F/M/Veterans/Disabled/Sexual Orientation/Gender Identity.


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