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[Contracts Manager] Seeking Contracts Specialist for Refinery Rebuild- 2 Year Project-Superior, WI

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We are partnering up with a refinery in Superior, WI. They are doing a rebuild of the refinery and they have an opening for a Contracts Specialist.

See below details, if interested please reach out to Molly Engle directly.

Job Details:
The primary purpose of the incumbent in this position is to provide life cycle management of Projects Contracts from creation, revision, administration and maintenance to close-out. He/she will execute Contracting strategies and plans in alignment with key business objectives.

Primary Functions:
Execute Supply Chain best practices for Refinery’s Contract Administration activities, ensuring these practices are in accordance with HOIMS, Refinery’s Supply Chain Policies, and all relevant Contracting Strategies and Contract Execution Plans in support of PDE Gate reviews and Project execution.

• Provide oversight of Construction Contractors and Service Providers in managing Project Contracting activities (per division of responsibilities between Refinery and E&P). 20%
• Execute Pre-Award activities for main project services (Engineering, Fabrication, major Construction Work Packages): Develop EOI and evaluation criteria; Coordinate the evaluation of EOI, Bidders prequalification and shortlisting; Coordinate the development of Bid Evaluation Criteria and Plan (BECP) with PMT & CMT; Develop the appropriate commercial compensation structure for the SOW and conform the RFP; Issue the RFP and Manage the Bid process (as Single / Focal Point of Communications with Bidders); Coordinate the evaluation process per BECP; Develop and Prepare negotiation plans and Conduct negotiations, Prepare award recommendations and Route for appropriate financial and commit authority approvals, Issue Awards and Kick-off (with PMT/CMT); Conform the contracts and Route for execution by authorized personnel; Prepare Contracts Briefs (Terms of Reference) 10%
• Execute Post Award Contracts Management (for contracts assigned to the incumbent) and support the management of Contractors Relationships: Compile data to assist in periodic reviews of Contractors' performance (Performance Scorecards/Metrics) against established KPIs; Support management of Contractors NCRs in accordance with the NCR process; Manage and Report on approved contract values (e.g. up-to-date Current Contract Value, Forecast Contract Value Vs. Approved Contract Value) and spend against Approved Contract Value (to ensure governance i.e. prepare amend decisions for proper approvals before committing additional spend). Manage the upkeep of Contracts Change Logs, Issues and Disputes Management Register (IDMR), disputes and claims mitigation plans; Route Change Orders, and Amendments for approval per process and signing authority guidelines. Work with Contractors to resolve day-to-day issues and expedite resolution. 50%

Mobilization/Demobilization Allowance:
(a) Reimbursement for flight costs (economy class only booked a minimum of 14 days in advance unless (under extenuating circumstances including an early start date requested by Owner).
(b) Reimbursement for mileage if travelling by personal vehicle at the IRS rate per mile (currently 58 cents).

Cold Weather Clothing Allowance:
Cold weather attire for the field will be provided by the project. A one-time payment of $1,000 will be paid to cover personal cold weather attire.

Per Diem: 7 day. book their own living.
Effective at beginning of assignment or after settling in period, assigned Agency personnel will be eligible to receive a daily per diem of $149 to cover meals, lodging and all other living expenses for the duration of the assignment. The maximum per diem expensed cannot exceed 31 days monthly.

Home Visits (Rotation):
(a) Contractor’s personnel may return to their home base once every five weeks. Pre-approval required by Owner.
(b) Compensable travel days (actual travel time from site residence to home residence up to a maximum of 8 hours).
(c) Travel will be reimbursed for a round trip economy coach airfare.
(d) Cost of ground travel to and from the airport will be reimbursed (personal vehicle at IRS rate per mile (currently 58 cents) or taxi).
(e) Home visits not taken will be forfeited by Contractor’s personnel and no compensation in lieu will be considered for Home Visits.

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