home >> petrochem / fossil / offshore >> job board >> post

Administrative Assistant

[ Back ] [ The Roadtechs PetroChem / Fossil / OffShore Job Board ] [ Help ] [Edit ] [Mark Position Closed ]

Administrative Assistant
Contract: 5 months estimated duration
Prefer local candidates, no per diem.
Experience with Engineering, Procurement and construction environment.
If you have DOE or DOD experience it is a plus.
Please send me your resume in word.

Role Overview:
Works independently to provide administrative support of a responsible and confidential nature to help ensure the smooth functioning of a department. Duties require accuracy, judgment, a high degree of initiative, discretion, diplomacy, and knowledge of protocol. Anticipates changing priorities and pro-actively works to resolve issues. Handles matters of a highly sensitive and confidential nature. This position is currently located at the Construction site.

• Works independently to provide a wide variety of administrative services of a responsible and confidential nature, to include but not limited to, word processing, document coordination, research, analysis, coordinate with other departments and disciplines.
• Keep abreast of key issues, commitments and priorities of manager(s). Research information and compile summary reports. Extract data from reference material, whether semi-technical or non-technical in scope. Compile, analyze and prepare or help prepare information for presentations, studies or reports.
• Maintain file of important matters for manager’s attention.
• Responsible for monitoring all follow-up actions as required by management.
• Coordinate complex travel arrangements and travel itineraries. Prepare detailed expense reports utilizing Concur or other expense software.
• Coordinate and organize meetings, conference calls and video conferences; arrange for conference rooms, and equipment as needed. Prepare, collect, review, and distribute meeting agendas, information packets and taking of meeting minutes. May operate a variety of audiovisual equipment.
• Review deliverables and monitor quality to ensure that all documents conform to established standards and procedures. Documents must be formatted for an executive level audience.
• Screen phone calls and visitors. Independently complete requests as needed, refer appropriate requests to other staff members, forward appropriate requests to management.
• Create and maintain logs and track documentation. Set-up and/or maintain electronic and hard copy files.

Basic Qualifications:
• Must have high school diploma or equivalent AND five or more years of relevant experience
• Must be a US citizen
• Must be able to complete and pass a pre-employment drug screen and background check which includes verification of employment and education
• Must be able to obtain site security badge for access to work site

Minimum Qualifications:
• Must be able to demonstrate intermediate to advanced proficiency in the Microsoft 2010 suite of products (Word, Excel, Outlook and PowerPoint). A skills assessment will be administered to test proficiency.
• Must have excellent written and verbal communication skills including spelling, grammar, punctuation, and proper use of syntax. A skills assessment will be administered to test proficiency.
• Demonstrated knowledge of administrative functions.
• Must be able to demonstrate professionalism and be able to interact with all levels of the organization.
• Must be willing and able to work overtime with little or no notice.
• Effective communication, teamwork, and interpersonal skills.

Preferred Qualifications:

• Must be detail-oriented.
• Must be able to effectively respond to changing priorities.
• Ability to extract, compile, and assemble data for the preparation of reports/presentations.
• Ability to produce meeting minutes and coordinate executive-level meetings.

[ Back ] [ The Roadtechs PetroChem / Fossil / OffShore Job Board ] [ Help ] [Edit ] [Mark Position Closed ]

© Copyright - Roadtechs®, LLC. - All rights reserved.
Use of the Roadtechs.com website implies compliance with the Roadtechs User Agreement and acknowledgment of our Privacy Policy.