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Contract: 5 months estimated duration
Prefer local candidates, no per diem.
Experience with Engineering, Procurement and construction environment.
If you have DOE or DOD experience it is a plus.
Please send me your resume in word.
Works independently to provide administrative support of a responsible and confidential nature to help ensure the smooth functioning of a department. Duties require accuracy, judgment, a high degree of initiative, discretion, diplomacy, and knowledge of protocol. Anticipates changing priorities and pro-actively works to resolve issues. Handles matters of a highly sensitive and confidential nature. This position is currently located at the Construction site.
Works independently to provide a wide variety of administrative services of a responsible and confidential nature, to include but not limited to, word processing, document coordination, research, analysis, coordinate with other departments and disciplines.
Keep abreast of key issues, commitments and priorities of manager(s). Research information and compile summary reports. Extract data from reference material, whether semi-technical or non-technical in scope. Compile, analyze and prepare or help prepare information for presentations, studies or reports.
Maintain file of important matters for managers attention.
Responsible for monitoring all follow-up actions as required by management.
Coordinate complex travel arrangements and travel itineraries. Prepare detailed expense reports utilizing Concur or other expense software.
Coordinate and organize meetings, conference calls and video conferences; arrange for conference rooms, and equipment as needed. Prepare, collect, review, and distribute meeting agendas, information packets and taking of meeting minutes. May operate a variety of audiovisual equipment.
Review deliverables and monitor quality to ensure that all documents conform to established standards and procedures. Documents must be formatted for an executive level audience.
Screen phone calls and visitors. Independently complete requests as needed, refer appropriate requests to other staff members, forward appropriate requests to management.
Create and maintain logs and track documentation. Set-up and/or maintain electronic and hard copy files.
Must have high school diploma or equivalent AND five or more years of relevant experience
Must be a US citizen
Must be able to complete and pass a pre-employment drug screen and background check which includes verification of employment and education
Must be able to obtain site security badge for access to work site
Must be able to demonstrate intermediate to advanced proficiency in the Microsoft 2010 suite of products (Word, Excel, Outlook and PowerPoint). A skills assessment will be administered to test proficiency.
Must have excellent written and verbal communication skills including spelling, grammar, punctuation, and proper use of syntax. A skills assessment will be administered to test proficiency.
Demonstrated knowledge of administrative functions.
Must be able to demonstrate professionalism and be able to interact with all levels of the organization.
Must be willing and able to work overtime with little or no notice.
Effective communication, teamwork, and interpersonal skills.
Must be detail-oriented.
Must be able to effectively respond to changing priorities.
Ability to extract, compile, and assemble data for the preparation of reports/presentations.
Ability to produce meeting minutes and coordinate executive-level meetings.