Job Description
** Johnson Service Group (JSG) is a nationally recognized professional staffing and recruiting firm that is looking for an experienced Administrative Assistant to fill a contract assignment in Birmingham, Alabama.

Date: 11/21/2025

Job Title: Administrative Asst

Work Location: Birmingham, AL 35203

Overview:

The Administrative Assistant will support the Power Delivery Data Analytics Teams across the company.

Experience:

Leveraging 11 years of experience to ensure smooth operations and efficient processes.
Please send me your resume to lmccarron@jsginc.com
Rates: $25.00 - $27.00 per hour
Local Candidates only.
U S Citizenship required.

Education
High School Diploma or equivalent required.
Preferred Experience
Experience in invoice processing.
Familiarity with accounting software (Oracle is a plus).
Experience in timekeeping.
Experience in a fast-paced environment.
Knowledge, Skills & Abilities
Accounting/auditing knowledge and skills.
Self-directed with strong initiative.
Organizational skills with the ability to multitask.
Time management to meet deadlines.
Analytical skills for continuous/process improvement.
Strong oral and written communication.
Detail-oriented.
Interpersonal skills with a customer-focused approach.
Proficient computer skills.
Job responsibilities:
Provide expert-level administrative support and leadership to the team, leveraging over 11 years of experience to ensure seamless operations and enhance organizational efficiency.
Independently manage calendars, schedules, and appointments for team members, optimizing time management and prioritizing critical tasks.
Lead the coordination and organization of high-profile meetings, conferences, and events, including all logistics, agendas, and follow-up actions, with meticulous attention to detail.
Prepare, edit, and review complex documents, reports, presentations, and correspondence, demonstrating an advanced level of proficiency in Microsoft Office Suite and other relevant software.
Conduct in-depth research, gather, and analyze data, and compile comprehensive reports to support strategic decision-making and planning.
Handle highly sensitive and confidential information with utmost discretion and professionalism, always maintaining a high level of confidentiality.
Oversee budget management, expense tracking, and financial reporting, ensuring accuracy and compliance with organizational policies.
Act as a primary point of contact for internal and external stakeholders, providing exceptional communication and interpersonal support. Outstanding communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Additional responsibilities:
Invoice Reconciliation: Handle invoice reconciliation, ensure proper supporting documentation, create PO revisions, process invoice holds, and communicate with contract administrators.
Onboarding Support: Assist with onboarding new employees
Calendar & Timekeeping: Manage calendars, assist with timekeeping, and provide general administrative support.
Meeting Coordination: Schedule and set up meetings and lunches.
Expenses: Help with various expense reports as needed.
Office Management: Order office supplies, distribute mail, and support the overall needs of the floor.
Team Support: Proactively assist other administrative assistants, coordinate coverage, and provide backup as needed.
File Management: Maintain orderly and organized files, adhere to retention schedules, and archive departmental files.
Software Proficiency
Required: Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Desired: Advanced Excel skills (pivot tables, reports, etc.).
Preferred: Enterprise Solutions (Maximo, MRS, Oracle).
Behavioral Attributes
Maintain a professional demeanor and confidentiality with sensitive information.
Demonstrate flexibility and adaptability to changing priorities with a sense of urgency.
Handle multiple tasks and requests from other departments effectively.
Work collaboratively in a team environment with diverse disciplines and backgrounds.
Exercise independent judgment and discretion with minimal direction.
Exhibit a positive attitude and commitment to excellent customer service.
Self-motivated, strategic thinker, and problem solver.
This position requires driving (excluding commute)

This position may require some bending, lifting, climbing, prolonged sitting, prolonged walking, walking on gravel or crawling when necessary.

JSG offers medical, dental, vision, life insurance options, short-term disability, 401(k), weekly pay, and more. Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law. #D650
#LI-LM1