E2 Consulting Engineers, Inc. (E2) is a professional services firm established in 1988 specializing in a full spectrum of engineering services including, project engineering and design, federal base operations and infrastructure support services, gas pipeline construction and inspection services, environmental consulting and remediation, and information technology services. At E2, we value safety, innovation and collaboration, and we are dedicated to excellence.

Our client is in the process of implementing OpenText PDMS as their record retention system. The role will require coordination between the team from OpenText and our client. The person will work with CLIENT Document Management Lead and help support the implementation process.

Responsibilities
Integrate known processes into Standard Operating Procedures (SOP)
Analyze system for automation opportunities and identify any security or permission issues to ensure the system is stable and adheres to policies.
Create and update program and project team documents and subsequent versions
Attend regularly and as-needed meetings with managers and stakeholders
Create detailed summary of items in project/program build through a business requirement document capturing key milestones, workflow diagrams and Phases.
Coordinate tasks with other Document control Specialist & System Administrators
Advise management of risks that may affect health, performance of DMS
Communicate timely and effectively with clients and stakeholders
Adhere to the prescribed Standards, SLAs, and templates
Report custom build and system updates of group directly to manager & other key stakeholders
Collaborate with stakeholders to create and refine best practices
Help with integration of Document management system to other platforms, such as SharePoint, SAP, P6, Procore, Open text, Oracle, Azure, SQL, PowerShell, PowerApps, Power Automate
Support project management team to maintain timely and effective change management process, procedures, and systems.
Perform routine audit checks of project sites and inform Managers about issues that need to be resolved. Such permissions, cyber security, access issues
Assess gaps and key requirements for meeting deadlines
Create and maintain document management standards and manual
Act as an “agent for change” in the company’s DMS implementation and complete transition
Focus on record coding and retention accuracy to certify proper handling of important files, documents, and forms per Sempra Energy policies
Perform daily system tasks as support request tickets, access upkeep, system maintenance
Provide direct supervision and oversight of the entire Document Management System
Perform routine QA/QC checks of project sites and inform Project Managers about issues that need to be resolved. Such as Submittals, Project deliverables
Create summary and detailed project reports for management and project team members including analysis any delays, Outstanding process, and procedures
Assess gaps and key requirements for meeting deadlines
Create and maintain document management standards and manual
Monitor and facilitate business process improvement changes or process changes in DMS
Provide consistent and standardized training for all new / existing team participants
Develop training materials and lead training sessions for document and protocol management
Focus on record coding and retention accuracy to certify proper handling of important files, documents, and forms per Sempra Energy policies
Perform daily document management tasks such as naming and tagging documents
Provide direct supervision and oversight of the entire project and work of Document control
Maintain Document System database and quality control of all documents.
Develops, trains, and mentors lower-level Document control Specialist.

Qualifications
Technical Responsibilities:

Proficient in OpenText PDMS, Office 365, Procore, Visio, Dev tools
Managerial Responsibilities:
Maintain Document System database and quality control of system Integrity.
Direction Received:
Works under direction of Document System Advisor, Project/program managers, and business unit managers or their appointees.                           

Communication Skills:

Communicate effectively to a diverse audience of different levels of education and expertise verbally and in writing; able to present to a large audience; works well in one-on-one and group settings requiring excellent interpersonal skills. Ability to break down complex and technical process in paper or in person as required.

 Experience:

Minimum of 5+ years of direct or relevant experience with degree. 8-10 years direct or relevant experience without degree. Responsible for projects or portfolio, Servers maintenance, Cyber Security Protocols.

Education:

High school graduate required. Bachelor's degree in construction management, Developer, Programming, Computer Sciences, Information system technology, or related field from accredited program preferred

Licensure and certificate:

System Administrator Certification, (OpenText) preferred

E2 Consulting Engineers, Inc. offers an excellent benefits package including health, dental, vision, and life insurance, 401(k) with employer match, paid time off. 

Salary range for this position is $100,000 - $140,000.  The starting salary will be commensurate with skill, education, experience, and working environment.

Work Environment

This job operates in a professional office environment and uses standard office equipment such as computers and phones

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to sit/ stand for up to 8 hours per day
Ability to move freely for up to 8 hours per day

E2 Consulting Engineers, Inc. is a Drug Free Workplace. After accepting an offer of employment, applicants may be required to undergo background checks, drug testing, and/or fit-for-duty physical examination.  Drug screens will include, but not be limited to, Amphetamines, Cocaine Metabolites, Marijuana Metabolites (THC), Opiates, and Phencyclidine (PCP). As a federal contractor, E2 cannot permit employees in certain positions to use medical marijuana, even if prescribed by an authorized physician.

Please no solicitation of any kind from agencies, staffing, or recruiting firms.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.