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We are looking for a new Executive Assistant to support our executive team. You will manage mostly business-related tasks for the team such as creating reports, organizing travel and accommodation, managing calendars, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office Suite, be extremely fast at solving problems and have experience as an executive assistant in the past. The ideal candidate will be a self-starter and team player and extremely organized.
Executive Assistant Responsibilities:
Preparing financial statements, reports, invoices letters, and other documents.
Generating dashboard reports and tasks list.
Answering phones and routing calls to the correct person or taking messages.
Handling basic bookkeeping tasks.
Filing and retrieving corporate records, documents, and reports.
Helping to prepare for meetings.
Greeting visitors and deciding if they should be able to meet with executives.
Using various software, including word, spreadsheets, databases, and presentation software.
Reading and analyzing incoming emails, submissions, and distributing them as needed.
Making travel arrangements for executives.
Performing office duties that include ordering supplies and managing a records database.
Opening, sorting and distributing incoming faxes, emails, and other correspondence.
Provide general administrative support.