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Administrator - Purchasing

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Position Summary:

The Administrator – Purchasing is responsible for providing general administration support to the corporate Purchasing Department and shall report directly to the Purchasing Manager. This position requires the ability to accomplish assigned tasks with minimal supervision, while demonstrating superior attention to detail as well as the ability to balance multiple tasks with changing priorities.

Responsibilities:

• Reviews, inputs and processes all agreement information into the purchasing system and generates and distributes subcontracts, vendor agreements, work orders, and purchase orders
• Keeps contracts organized by maintaining the contract management system by: establishing, tracking, and updating contracts; meeting deadlines; documenting actions; inputting information; and confirming contract status with Vendors, Subcontractors Purchasing, Operations, Contract Administration and Accounts Payable
• Works with applications personnel to implement methods and updates to improve processing and tracking documents in the cost management system (Vista)
• Assists and help troubleshoot issues with purchase orders and subcontracts initiated in the field
• Interact with Vendors and Subcontractors to resolve issues as needed
• Assists in the development of department training
• Provides departmental general administrative support
• Perform additional assignments as required by the needs of the corporation, or as otherwise directed

Qualifications:

• Construction experience required, Field, Estimating and/or Contract Administration/Management experience preferred
• Bachelor's degree from an accredited institution in business administration, or closely related degree; and/or one year of professional experience in, purchasing, procurement or contracts administration.
• Strong computer skills including Office 365 required, Vista experience preferred

Necessary Attributes:

• Self-motivated and able to accomplish assigned tasks with minimal supervision
• Excellent verbal and written communications skills
• Dedicated and hard working
• Above average organizational skills and attention to detail
• Ability to work independently and as part of a team
• Possesses strong analytical, decision-making and leadership skills
• Ability to interface with field management teams

The Middlesex Corporation is an “Equal Opportunity Employer—Minorities, Females, Veterans and Disabled Persons”


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