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Project Coordinator (JP-002228414)

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Project Coordinator - work side by side with stakeholders/directors. Duties will range from managing small scale projects such as purchase orders, meeting set up, supporting project management on reports/tasks. Will also be managing calendar, conducting meeting minutes.

Projects- department specific very dynamic they need to be able to support any department. this role as of right now is for program management office- support p-tube issues, clinical and facilities side. Facilities safety perspective. Need to have push back conversations, meet deadlines, and comfortable dealing with difficult situations.

Responsible for day to day data collection of large data sets, data analysis, and record keeping of data.

Gathers information for all reports requested by management

Tracks administrative items from various sources and reports out daily updates during morning meetings.

Documents standard operating procedures into Standard Work documents for staff to reference.

Develops PowerPoint presentations as instructed by department leadership. Must be able to translate complex problems and explanations into simple to understand slides.

Maintain accurate, complete and current records of vendors, employees, emergency contacts and special projects, and distribute as needed within the organization within designated timeframes.

Creates agendas for meetings, takes meeting minutes, sends out minutes to attendees and tracks status of action items for next meeting.

Schedule and coordinate calendars, meetings, travel arrangements and appointments for project.

Organize and keep current project filing system (electronic and paper) to enable other staff to obtain information as needed. Appropriately safeguard confidential or proprietary information. Retrieve Files as needed and requested.

Prepare and modify documents including correspondence, reports, drafts, memos and emails to employees and vendors as directed.

Manage the project inbox and all communications. Excellent communications (written and verbal) skills needed. This role will have interactions with Sr. Leadership


Facilities, Data entry, Project coordination, Health care, Customer service, Project management, Document control, Onboarding, Facilities maintenance, Microsoft office, purchase order, meeting scheduling software

Top Skills Details:

Facilities,Data entry,Project coordination,Health care

Additional Skills & Qualifications:

Healthcare is a plus

Facilities knowledge

Experience working with PMs and Directors

Team player mindset

Microsoft and excel experience

Managing calendars

Experience Level:

Entry Level

About Aerotek:

We know that a company's success starts with its employees. We also know that an individual's success starts with the right career opportunity. As a Best of Staffing Client and Talent leader, Aerotek's people-focused approach yields competitive advantage for our clients and rewarding careers for our contract employees. Since 1983, Aerotek has grown to become a leader in recruiting and staffing services. With more than 250 non-franchised offices, Aerotek's 8,000 internal employees serve more than 300,000 contract employees and 18,000 clients every year. Aerotek is an Allegis Group company, the global leader in talent solutions. Learn more at Aerotek.com.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.


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