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[Field Clerk] Field Admin for our MAS Projects

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Looking for an experienced Field Admin. Must have excellent computer skills and organization skills, multi task and be able to multitask multi jobsites.

Rate of Pay; Depending on Experience
Per Diem: $90.00 Day
Start Date: Pending
Length of Job: 1yr+

REQUIREMENTS: ALL Applicants must be:

18 years of Age
Able to Pass a Drug Test
Legally Eligible to Work in the US

Typical administrative duties included but are not limited to:
Office Assistance:

Manage office deliveries and office supplies.
Maintain phones and other office equipment/services and coordinate repairs/changes as needed.
Answer phones and greet visitors.
Finalize and deliver bids/proposals.
Assist with hiring needs and policies.
Assist in maintaining office space appearance.
Assist with quarterly community service project
Assist with travel plans
Assist project teams with various day-to-day assignments

Project Assistance:

Administrative:

Assist project teams as needed.
Multi-tasking between 3-10 jobs, with varying scopes of work and 4-5 Project Managers.
Ensure basic contractual requirements such as insurance, bonds, sales/use tax information and billing procedures are met.
Set-up and maintain filing system (hard copy and electronic files) for each job:

To ensure appropriate and up-to-date forms and procedures are distributed pertaining to accounts payable, safety, payroll, employee services and job closeout.
To manage project documentation.
Scanning, copying, and faxing as needed.

Assist with submittal preparation
Prepare and enter billings per the Project Manager’s request, track accounts receivable and follow up with clients regarding payment.
Maintain compliance with company mandates as applicable to account payable and client billing requirements.
Support onsite job Administrative Assistant, if applicable.
Assist Executive Assistant as needed.

Subcontracts & Purchase Orders:

Assist with preparing and distributing subcontract, purchase order, and change order documentation.
Obtain, enter, and file all required documentation.
Audit all subcontracts, purchase orders, and change orders for errors or deviance from compliance procedures.
Manage/audit all required subcontract and purchase order documentation.
Update the subcontractor and purchase order logs as needed.
Reconcile subcontract and purchase order registers to prepare for job closeout to include contacting suppliers for final billing issues.

Skills, Knowledge, Qualifications, & Experience:

Must have two years Administrative Assistant experience, preferably in the construction industry, or Associates Degree plus one year of experience
High School Diploma or GED
Strong written and verbal communication skills
Proficient in Microsoft Outlook, Word and Excel
Proficient in multi-line switchboard
Proficient 10-key operation
Proficient use of office equipment including copiers/printers, fax and postage meters
Proficient use of company databases including COINS
Must have a valid, non-restrictive driver’s license and the ability/willingness to drive for company business


Benefits:


At the heart of Crowder’s Mission Statement is the commitment to “make a positive difference in the lives of our employees.” Our comprehensive benefits package is custom-designed to achieve that goal through access to the following benefits:

Health Plans, including Medical, Dental and Vision
Healthcare Savings and Flexible Spending Accounts
Wellness Program with Incentives
401k Savings and Profit Sharing Plan with Matching Contributions
Life/AD&D Insurance
Supplemental Voluntary and Dependent Life Insurance
Short and Long Term Disability
Company Paid Holiday, Vacation and Sick Leave
Crowder YOUniversity Career-Based Training
Educational Assistance
Direct Deposit

Benefits may vary based on position and length of employment.


CROWDER IS PROUD TO BE AN EQUAL OPPORTUNITY (EOE) AFFIRMATIVE ACTION (AA) EMPLOYER
Qualified Minorities, Females, Individuals with Disabilities and Protected Veterans are encouraged to apply.

Crowder is a Drug Free Workplace and E-Verify Employer




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