BHI Energy is s currently seeking a Contract Administrator to provide support of BHI Energy contract process.
New Contract Process: Candidate will distribute copies to the respective internal and external users and present the contract to the contract review team via the Contract Review Process reflected below. Candidate will review all contract documents and compare to the submitted proposal to validate accuracy or identify variances.
Contract Change/Release Process: Candidate must be able to understand the respective client contract structure (which vary by client) and process the contract change orders and work releases accordingly. All modifications, releases and revisions must be traced to the proposal submitted to the client. Candidate must compare the submitted proposal and the contract document received from the client to validate accuracy or identify variances. Candidate will distribute copies to the respective internal and external users and present the contract to the contract review team via the Contract Review Process reflected below.
Contract Review Process: All documents received must be logged into the Contract Mail Log and, once accepted, updated in the contract database. Candidate will host contract review meetings with respective internal users (billing, payroll, proposal and the technical organization) to review and accept the contract document or assign responsibility to resolve identified issues. Candidate will return accepted and signed documents to client via email, regular mail, or overnight mail. This process must be followed in accordance with established procedures.
Contract Database Data Entry Process: Once the received contract document has been approved, Candidate will input information into the BHI contract database in accordance with BHI Contract Database User Manual. All data entry will be validated by an independent user. Upon acceptance and signature of the contract documents, the documents are scanned and filed both electronically and manually in accordance with established procedures.
Other Support: Candidate must be able communicate with and assist other departments in compliance with the contractual requirements (recruiting department, payroll, financial and billing departments). Timely summary reports must be generated and distributed to various departments.