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[Contracts Manager] Subcontracts Administrator Senior Opportunity at Lexington, KY

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Subcontracts Administrator Senior
Job Family: Supply Chain & Contracts

Position Overview
Under general supervision responsible for supporting the formation of Requests for Proposals (RFPs) and subcontracts in accordance with the organizationís prime contract with the U.S. Department of Energy (DOE) and applicable government contracting regulations in support of the DUF6 conversion project for all the organizationís facilities. The specific work assignment may include duties or activities that assist and support the organization in one or more of the following functional areas, in addition to other duties as assigned:

Functional:
Develops the identification of resources and performance of subcontract functions in support of materials management of professional, construction, and general services for the DUF6 facilities
Administers the development, issuance and/or coordination of subcontract RFPs, modification task/delivery orders, solicitations, estimates, cost/price analyses, negotiation memorandums, justifications, determinations, special contract provisions, representation, certifications, and correspondence
Develops the evaluation of RFPs and quotes, and determines offer responsiveness, responsibility, and eligibility for award
Negotiates terms and conditions with customers and subcontractors
Obtains budgetary pricing from subcontractors and prepares bid analyses to support proposals
Evaluates disputes and recommends methods of resolution with subcontractors
Reviews all purchase requisitions for completeness and accuracy
Develops the support for negotiation, cost/price analysis, Cost Accounting Standards (CAS), labor law, Equal Employment Opportunity (EEO), audit, environmental reporting, and technical compliance
Interfaces with finance department in administering subcontract invoicing and payments, and the close out process
Reviews and resolves discrepancies with invoices
Promotes U.S. Department of Energy (DOE) and organizational utilization of small and
disadvantaged businesses (i.e., women-owned, veteran-owned, service-disabled veteran-owned, HUBZone, small disadvantaged)
Tracks and monitors subcontract deliverables
Ensures federal procurement regulations, prime contract requirements, and organizational procedures are complied with throughout the procurement process
Ensures subcontract requirements are met, monitors cost status, assists in cost management, and coordinates issue resolution with customers and subcontractors
Identifies subcontracting processes/project actions that may impact the project
Utilizes schedules in the establishment of subcontract milestones
Develops the preparation of client consent packages prior to award
Advances awards and administers subcontracts
Prepares subcontracting reports
Facilitates preparation of reports and metrics for procurement reporting
Competencies:
Possesses strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with moderate attention-to-detail
Administers intermediate level written and verbal communication skills

POSITION DESCRIPTION
Possesses intermediate PC skills to include Microsoft Office (Outlook, Word, Excel, and PowerPoint), and Adobe Acrobat
Demonstrates the ability to apply organizational practices, policies and procedures in performing a wide variety of related administrative tasks
Maintains the judgment and discretion to properly discern and safeguard highly-sensitive information and documents, including company-proprietary information, and classified or otherwise sensitive national security information

Minimum Requirements:
Bachelorís Degree in Business, Engineering, Construction Management, Economics or related field or equivalent
8+ years of related experience, or an equivalent combination of education and experience is required


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