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[Administration Manager] Administrative Assistant II

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Administrative Assistant II
Job Grade: 5

ROLES/RESPONSBILITIES
Assignments generally involve work of a confidential nature and require knowledge of the practices, policies and procedures of the company, group and/or department. Confidentiality is required.
Coordinates meetings including supporting senior staff through meeting prep and reminders.
Assembles and analyzes information, prepares reports, manuals, agendas, correspondence, and memoranda.
Answers mail and inquiries on own initiative, follows up with other departments to ensure that requests are carried out, ensures senior management personnel sees critical communications.
Answers telephone calls, tactfully handles inquiries, and directs calls to appropriate party.
Receive, sort, log, and route mail.
Answer telephone and respond appropriately; relay messages, answer inquires, offer assistance, refer callers, and document information.
Schedule and maintain calendar of appointments and meetings.
Uses word processor, or computerized database for LGWO&M reports.
Coordinate travel of supervisor/staff for domestic or foreign trips.
Post recurring data (timecards, vacations, attendance), perform routine mathematical calculations, procure office supplies, and arrange security clearance.
Set up and maintain active file system.
Maintain Project procurement files and process vendor invoices for payment.
Performs TLD exchanges for LGWO&M personnel.
Know and understand the principles of the Integrated Safety Management System: Line Management Responsibility; Roles and Responsibilities; Competence Commensurate with Responsibility; Balanced Priorities; Identification of Safety Standards and Requirements; Hazard Control Tailored to Work; and Operations Authorization.
Know and understand core functions of the Integrated Safety Management System. Could be involved in: Defining the Scope of Work; Analyzing Hazards; Developing/Implementing Hazard Controls; Performance of Work Within Controls (to include the authority to stop work); and Feedback/Improvement.
Being familiar with and understanding the basic hazards and access controls associated with the performance of work in the various Nuclear Ops facilities/areas.
Knowing, understanding, and applying the principles of the Integrated Safety Management System: Line Management Responsibility; Roles and Responsibilities; Competence Commensurate with Responsibility; Balanced Priorities; Identification of Safety Standards and Requirements; Hazard Control Tailored to Work; Operations Authorization; and Worker Involvement.
Knowing, understanding, and implementing the core functions of the Integrated Safety Management System: Defining the Scope of Work; Analyzing Hazards; Developing/Implementing Hazard Controls; Performance of Work Within Controls (to include the authority to stop work); and Feedback/Improvement.

EXPERIENCE/QUALIFICIATION REQUIREMENTS:
High School Diploma or the equivalent.
One year job-related experience. Advanced skills are required in word processing and computer equipment, general office procedures, grammar, punctuation, and spelling.
PowerPoint, Excel, and Microsoft Word.

For persons with disabilities: If you require assistance completing, or are unable to complete the online resume/application process, please contact:
Human Resources @ (803) 644-0070
Mon. - Fri. 9am - 4pm
237 High Gate Loop
Aiken, SC 29803
Value Added Solutions, Inc. is an Equal Opportunity Employer and supports a drug-free work environment.



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