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Professional Staff Assistant 1 (Los Alamos, NM) 1117

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What You Will Do
The Strategic Sponsored Work (SSW) team focuses on numerous R&D agreements including but not limited to: Non-Disclosure Agreements (NDA), Proprietary User, Strategic Partnership Project (both Federal and non-Federal), and Collaborative Research and Development Agreements (CRADA).

The successful applicant’s responsibilities will include:
• Assisting with preparation, administration, and orchestration of Non-Disclosure Agreements (NDA’s) utilizing dedicated electronic systems, maintaining detailed accurate records, using project plans to guide and inform work priorities on nondisclosure agreements, strategic partnership agreements (SPPs), cooperative research and development agreements (CRADAs), SBIR proposals, etc.
• Interacting with LANL science and engineering staff to assist with preparation of agreements to engage with industry.
• Working with and supporting SSW team, FCI Business Development Executives (BDEs), Contract Management staff (CMT), Laboratory program directors/managers, line managers, principal investigators (PIs), company executives, Laboratory and corporate attorneys, and CRADA/SPP team members to gather information related to status requests and updates, identify missing elements of agreements in process etc.
• Tracking agreements (at times may be higher than normal) in negotiation to assist with their completion; and regularly maintaining agreements-related data in Laboratory databases.
• Reporting on the status of NDA or other agreements in process or completed.
• Assisting the lab technical staff in understanding and following agreement procedures.
• Actively participate on the Strategic Sponsored Work team to understand and resolve agreement-related issues.
• Providing input on document management process improvements.

What You Need
Minimum Job Requirements:
• Basic knowledge and understanding of intellectual property, patents, and copyrights.
• Background and understanding in project tracking and some project management concepts.
• Basic knowledge and understanding of contractual mechanisms that would be entered into between parties around sensitive confidential or proprietary information sharing, intellectual property etc.
• Ability to build rapport and converse with diverse constituencies, including Principal Investigators, various levels of staff and management both internal and external to the Laboratory
• Ability to multi-task, such as managing multiple agreements in parallel or in-process in a fast-paced environment.
• Demonstrated excellent communication skills, including speaking, writing, presenting, listening and negotiating with technical, legal and business professionals as evidence by effective and efficient oral and written communications.
• Demonstrated initiative, versatility, and accuracy in the performance and delivery of work product, with a high attention to detail required.
• Must have an excellent record of dependability, availability, attendance, and punctuality.
• Requires a minimum of two (2) years related experience, or an equivalent combination of education and experience. Paralegal coursework or Associates degree required, Bachelor’s degree desired.

Desired Skills:
• Basic understanding or familiarity with Laboratory Prime Contract, technology transfer legislation, and relevant DOE Orders and Federal Regulations associated with federal technology transfer.
• Basic knowledge of training concepts and program development practices.
• Education: Five (5) or more years related on-the-job experience, or an equivalent combination of education and experience. Paralegal coursework or associate’s degree; bachelor’s degree desired. Project management skills or certificate highly desirable.

Notes to Applicants:
• Anticipated occasional (1-2 times per year) travel as required for participation with DOE/NNSA Complex colleagues on committees and working groups.
• Writing samples may be requested.

Where You Will Work
The Feynman Center for Innovation or FCI Division is responsible for coordinating, negotiating, and executing a broad suite of Sponsored Research Agreements that include Federal and Non-Federal Strategic Partnership Projects (SPP); Cooperative Research and Development Agreements (CRADAs); Proprietary User Facility Agreements (PUAs); Memorandums of Understanding; Non-Disclosure Agreements; and other agreements as required. Additional critical components of the job will include proposal pre-funding approvals processes; coordination and interaction with parties both inside and outside the Laboratory and from both government and private sector; and interpretation and guidance in applying Laboratory and DOE policy and procedures and other rules and regulations to ensure compliance. This NDA Specialist/PSA-1 position will be part of a small but dynamic, high-performing, interactive SSW team assigned to assist in processing the Non-Disclosure Agreements as well as other sponsored work-related agreements. Teamwork will be critical as the team setting includes cross-training requirements that enable and facilitate a back-up capability for all team members associated with sponsored work.

Additional Details
Clearance: Q (Position will be cleared to this level).

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