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[Document Controls Specialist] Document Control Specialist (01592)

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ANR Group Inc is accepting resumes for a Document Control Specialist located in Richmond, KY.

*This is an active recruitment that may close at any time without notice. Interested candidates are encouraged to apply as soon as possible.*

DESCRIPTION OF WORK – SPECIFIC

• Based on established work processes, review, log, distribute, and file project documents, work orders, submittals, communication, and other document types in accordance with procedures and guidelines.
• Perform data entry using InfoWorks (IW), Bechtel’s electronic document management system.
• Use Bechtel’s Standard Document Numbering (SDN) system to assign document numbers. Assist project personnel in numbering documents using SDN.
• May assist in processing supplier submittal documents including coordinating their review and return.
• May assist in processing document change notices and building relationships between affected documents.
• Coordinate other means of information sharing between project team members of all organizations, such as placing documents onto a project-secured transfer site.
• Assist project personnel in the use of InfoWorks by providing general and technical support.
• Prepare and process records for scanning and archiving.
• Extract reports from InfoWorks and perform quality control checks of scanned images and data entry.
• Assembles and compiles data to assist in process development.
• Develops written desk instructions.
• Recognizes deficiencies in desk instructions that have been provided for data input and ensure that corrections are made.
• Monitor and review data entry for Document Control. Perform daily, weekly, and monthly monitoring activities. Track to closure identified errors.
• Troubleshoot data anomalies and/or report discrepancies.
• Interface with internal and external customers on a routine basis; interface with other groups in the resolution of questions or problems.
• Resolve minor software/hardware related computer problems within group, maintaining security and other database tables as needed.
• Ability to prioritize and process diverse amount of document types.
• Assemble information, such as status reports, for supervisor and other department or project personnel as requested.
• May prepare routine or preformatted documents, using standard word processing, spreadsheet, or other office software, as needed, to support work activities.
• Responsible for maintaining electronic and record hard copy files of project or departmental documents such as engineering, procurement and supplier documents, manuals and procedures, communications or any other department-specific materials.
• May participate in development of procedures associated with coordination activities between project locations as related to document control functions.
• Maintain hard copy stick files of drawings.
• Participates in Six Sigma process improvement projects.
• Make recommendations for work process improvements, procedures, and practices.
• Ability to work overtime on a short notice as required.
• Ability to lift items weighing up to 30lbs.
• May train others in work group.
• May participate in records turnover activities and preparing records for records retention (archival process).
• Perform other administrative activities/assignments as directed by supervisor.

BASIC QUALIFICATIONS

• Must have a high school diploma or equivalent and 5 years of related experience.
• Must be able to demonstrate intermediate proficiency with data entry and records filing skills.
• Must have a valid driver's license.
• Must be a U.S. citizen.
• Must be able to obtain and maintain a site security badge.
• Requires a minimum of six-month recent experience working in an Electronic Document Management System (EDMS).

MINIMUM QUALIFICATIONS

• Knowledge of document control and associated work processes.
• Knowledge of technical vocabularies and terminology common to the assignment.
• Function well in a fast-paced environment and deal with pressure in a professional manner.
• Must be proactive, use individual initiative, follow assignments through to completion, and be attentive to detail, quality control and deadlines.
• Able to work independently with minimal day-to-day direction, and to exercise individual initiative, discretion, diplomacy, and judgment.
• Demonstrated familiarity with a variety of project documents and document processing requirements.
• Possess a high degree of flexibility, have strong interpersonal skills and proven record as a team player required.
• Good oral and written communication skills.
• Good organizational skills.
• Demonstrated ability to set up and maintain project, document control or departmental filing systems and procedures.
• Effectively deal with and adjust quickly to changing priorities.
• Excellent working knowledge of computer applications (intermediate skills in Microsoft Suites).

PREFERRED QUALIFICATIONS

• Experience with EDMS with strong configuration management functionality.
• Knowledge in extracting reports and performing queries.
• Demonstrated familiarity with a variety of project documents and document processing requirements
• Previous document control experience in an Engineering, Construction, Operations work environment.
• Previous chem-demil experience.
• Previous experience in writing and/or maintaining desktop instructions.

ANR offers full benefits including paid holidays, Paid Time Off and Medical, Dental and Vision insurance as well as 401k Match.

Applicants must be punctual, have a good work ethic, and be able to successfully complete pre-employment testing and background investigation.

ANR Group Inc is an equal opportunity/affirmative action employer. We recruit and hire employees without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran.


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